To get started, you can either have the AI start scheduling your first meeting using the form above and complete sign up while scheduling, or you can click the sign up button in the top right of the page to create an account without scheduling your first meeting yet.

InstantGroups makes the process of scheduling calls with groups of 3 or more easy and hands-off. You can view a simple walkthrough of the platform here, or read more about how it works in the rest of the FAQs.

InstantGroups makes group scheduling effortless by automating every step from outreach to confirmation. Once you give our system the participants and meeting details, it emails all participants to collect availability, no logins or app installs required from them. The platform intelligently parses responses whether they come from calendar integrations, plain text replies, or quick polls. It automatically follows up with non-respondents, intelligently follows up when a time is not found at first, and works to get your meeting scheduled without intervention.

Every detail, from initial outreach to reminders to confirmations, is handled automatically. InstantGroups sends availability requests, nudges slow responders, finalizes the optimal time, and delivers calendar invites across platforms. It's a true “set it and forget it” solution: you start the process once, and the system coordinates, confirms, and reminds everyone until the meeting is locked in, saving you hours each week.

Each user gets one month free, then individual InstantGroups accounts cost $9.99/month or $99/year. Enterprise plans with team-level control and customization are available on custom pricing plans depending on the number of users. You can read more about the pricing below.

Our AI follows up automatically via email. After a set number of follow-ups, you'll have the option to either proceed without that person or manually take over for them. It's as easy as one click to resolve the issue and move on, and the AI seamlessly takes over again from there.

If no perfect match is found, InstantGroups can intelligently follow up with single invitees blocking scheduling and see if they can make a time work, or request more times from the group without needing assistance. If the AI can't find a common time based on what invitees provide and the meeting window is getting close, it immediately alerts you and suggests the best available alternatives. These suggestions include who can attend each proposed time and how close they are to a full match. Once you select how you'd like to proceed, the AI handles confirmations, calendar invites, and final messaging automatically. And again, resolving this is as simple as one click, InstantGroups then takes care of the rest.

Our AI triages these scenarios for you. If our automated intelligent follow ups and scheduling algorithm can't find a time, it automatically flags meetings approaching the end of your date range and prompts you with smart options, such as adjusting the time window, removing non-critical attendees, or manually overriding. With one click, you can solve the issue, and InstantGroups resumes coordination automatically, no babysitting required.

Absolutely. InstantGroups was designed with privacy and security as top priorities. All calendar data is encrypted at rest and in transit. We only access free/busy availability and the ability to create meetings once we find a time for you, not reading event titles, descriptions, or attendees. Your data is never shared with other users or sold in any form.

Yes! Invitees don't need an account to participate. They can respond via a simple link in their email to connect their calendar or complete a poll, or simply reply directly in plain text. Our system can read and process responses like "I'm free Tuesday between 2-4pm EST," and use that as valid availability.

Perfectly. InstantGroups automatically detects each participant's time zone and displays options in their local time. If a time zone is unknown, it will either learn it from calendar data or ask the participant directly. That information is saved for future scheduling and used to normalize times across the group, ensuring alignment for everyone.